The daily friction that slows your team down
"I have to paste the whole job spec every time I open ChatGPT."
Your recruiter starts a new session, and AI knows nothing. No context about the role, the team, the seniority level, or the screening criteria. So they paste the same docs over and over — and still worry they might have pasted the wrong version.
"We need to be careful with candidate data in AI."
Your team uses ChatGPT or Claude for outreach, sourcing, and recap emails — but there's no control over what they paste in. Candidate names, interview notes, salary expectations, and rejection reasons end up in AI sessions that no one tracks.
"The new recruiter doesn't know the context for half the roles."
Onboarding a new team member means hours of context-sharing. The role briefs, the hiring manager preferences, the stage-by-stage criteria — it all lives in scattered docs that take weeks to absorb. And when a role changes mid-search, someone has to chase down every outdated brief.
AI that already knows your roles — and forgets nothing you haven't approved.
Provenyx connects your AI models to the hiring docs you've approved — job briefs, scorecards, outreach templates, brand guides. Your team asks questions in plain language and gets answers from the right source, every time.
Candidate data and comp information stay out. You control exactly which files AI can access — at the folder or document level. Every session is logged. No one pastes the wrong thing again.
- Works with Claude, ChatGPT, and Gemini simultaneously
- AI always uses the current version — pulled directly from your storage
- Setup in minutes — no IT department needed
Three steps to AI that knows your hiring process
Provenyx isn't just another search tool; it's the intelligent infrastructure that organizes, secures, and feeds your private data to AI models safely.
Connect your cloud storage
Seamlessly integrate with Google Drive, Notion, and Slack in minutes. We create a semantic index without ever duplicating your raw files.
Set rules per model and per role
Control exactly what your AI sees. Assign specific knowledge bases to specific teams with zero-trust security and model-specific masking.
Ask anything.
See everything.
Get cited answers from your internal documents. Audit every query and trace every response back to its exact source and page number.
What your team can ask — and what stays private
AI drafts outreach grounded in the actual role brief and your employer brand guide — not a generic template. Tone stays consistent. Recruiters stop rewriting from scratch every time.
- Role Brief — Platform Engineer.pdf
- Employer Brand & Tone Guide.docx
- Candidate Tracker — Backend Search.xlsx
- Comp Bands Engineering 2026.xlsx
AI formats the recap using your team's standard structure and the approved role criteria as context — so the hiring manager gets a consistent, useful summary, not a wall of raw notes.
- Role Brief — PM Growth.pdf
- Screening Recap Template.docx
- Previous Candidate Feedback — PM Role.doc
- Offer History — PM Hires.xlsx
AI rewrites against the existing approved JD — not from a blank page. Tone stays consistent. You review the delta, not a full rewrite. No more drift between what's posted and what the hiring manager actually wants.
- JD — Head of Customer Success.pdf
- Employer Brand & Tone Guide.docx
- CS Team Org Chart — Internal.pdf
- Compensation Philosophy Doc.pdf
